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Fedorchenko K. A. Kherson State University, Ukraine



НазваниеFedorchenko K. A. Kherson State University, Ukraine
Дата конвертации21.06.2013
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Report Systems as a Tool of Increasing Efficiency of Informational Systems

Fedorchenko K.A.

Kherson State University, Ukraine


Information systems are one of key components in the structure of the modern enterprise. It can be explained by the fact that information as a resource nowadays even more important than material resources . Efficiency of usage of the given resource, provides success for any administrative activities and, naturally, the overall performance of the whole enterprise.

One of the functions of an informational system is to grant information for the employees and administration. The information which is to be used by people is represented in the form of regular or special reports. The accounting information should help the person to achieve the following primary goals of data processing:

  • Evaluating a planned status of an object of management;

  • Evaluating deviations from the planned status;

  • Revealing reasons of the deviations;

  • Analysis of possible results of decisions.

Reports can be divided into two groups: regular and special ones.

Regular reports are used for a long time and are relatively invariable.

Special reports are created on the demand of the employees of the company during functioning of the informational system.

Both kinds of reports can be presented in the following basic forms: resumptive, comparative, and extreme reports.

In resumptive reports data is incorporated into separate groups, sorted and presented as intermediate and adjusted totals on the selected set of attributes.

Comparative reports contain data received from various information sources to provide their comparative analysis.

Extreme reports contain certain exclusive data.

The most critical as for time spend for creation are extreme reports, therefore there should be present an opportunity to construct reports by the users. Construction of the report can be spit into two phases:

  • Extraction of data (from a database or any other storage);

  • Construction of a form or a pattern of the report (to fill in with data).

Most a challenge in this case is the extraction of data, because users are not database experts - a user should be an expert in his own field. Therefore the reports generation system should use a component which contains base of concepts of a subject field. The given component should contain:

  • Base of concepts of the subject field;

  • Opportunity to modify the base. Data is entered by the administrator together with the expert of the subject field.

  • The advanced graphic interface which allows the user to obtain the necessary data with minimal expenses.

The suggested approach will allow managers of the enterprise to obtain the necessary data under time and in the necessary form.



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